Full-Time Office Assistant -
Hiring for multiple applicants now | Vancouver
Whether you are just starting out as an Office Assistant or have experience, we would love for you to apply.
Join our fun, friendly, fast-paced team where we give our Office Assistants the tools, support, and training they need to thrive.
No experience? No problem. We offer a free 40-hour hands-on training program, pairing you with one of our current Office Assistant for one-on-one mentorship and real on-the-job learning - so you learn the role in a real, supportive environment.
No two days look alike. If you want to change lives, be treated like family, and like fun challenges, this may be your new job.
❓ WHY US:
- Competitive wage: $25-30 per hour (based on experience).
- We offer a $1000 agreement fulfillment bonus when you complete the full term of your agreement with us.
- Our interview process is quick and easy (mostly done online).
🌟 SELLING POINTS:
- This is a hybrid position once training is complete (1 day at home and 4 days in office)
- Frequent admin get togethers
- No face-to-face interactions with clients and no phone calls
- Full-time position
- Long-term employment
- Casual work environment with no dress code
- Small, intimate team
- Every day looks different!
✏️ REQUIRED SKILLS:
- Written and oral English (excellent)
- Attention to detail (excellent)
- Reading comprehension (excellent)
- Microsoft Word (intermediate)
- Microsoft Excel (intermediate)
- Google Docs (intermediate)
- Google Sheets (intermediate)
- Google Drive (intermediate)
🍀 NOT REQUIRED, BUT WOULD BE AN ASSET (will be trained):
- Fast typer (~50wpm with willingness to improve)
- Jackrabbit
- Squarespace
- Slack
- Trello
- Mac computers and Apple products (or able to learn quickly)
- Previous experience with a small business
⭐️ JOB TASKS:
60% of the position consists of Office Assistant Tasks:
- General office clerk duties (printing, filing, editing documents, organizing and maintaining office)
- Work closely with the owner and director of operations to prepare various projects and documents within a short timeframe
- Enter/edit information into our student database
- Conduct basic research
40% of the position consists of Personal Assistant Tasks:
- Booking personal appointments
- Making Amazon purchases
- Organize workspace
- Supporting the owner with day-to-day tasks and helping keep things running smoothly
❤️ DESIRED ATTRIBUTES:
- Reliable and dependable
- Calm and composed under pressure
- Highly organized and detail-oriented
- Flexible and adaptable
- Patient and positive attitude
- Tech savvy and comfortable learning new systems
- Quick learner and highly trainable
- Strong multitasking skills
🎁 WANT A GIFT?:
Know someone who would make an amazing Office Assistant? Drop their name and contact infomation in this form and we’ll reach out to them directly!
If your recommended candidate gets hired, you will receive either:
1. Gift card: a $200 Amazon gift card.
2. Swim lessons: one full session of swim lessons FREE (valued at $550).
💲 COMPENSATION:
$25-30 per hour (based on experience)
📅 SCHEDULE:
Monday-Friday, 7:30am - 4:00pm (40hrs/week)
To apply, complete the application form below and email your resume, cover letter, and LinkedIn profile link (if you have) to info@swimfins.ca.
Please note: We communicate via text message through this entire process, so please be sure to respond to each text message so we know we’re on the same page. Please text us when you have emailed each completed interview stage.